Event Planning & Resources

Get organized
When you have a fundraising event idea to support the Sens Foundation, be sure to complete our community event application form before proceeding with your event. We also ask event organizers read our and sign off on our guidelines for hosting a community event. By doing both of these things it allows the Sens Foundation to get involved, promote and support your event.

Scheduling and goals
Proper planning is the key to a successful event. It is important to form an organizing committee that can assist you in establishing a list of priorities including a realistic and measurable financial goal. Your organizing committee can help you do some further brainstorming, share the workload, and offer and utilize their many unique skills and talents that can assist in supporting and creating a successful event.

Budget
Once your organizing committee is formed you can work out an overall budget, identifying possible sources of fundraising dollars and overall expenses. It is a good idea to keep costs down as much as possible so your special event can generate a bigger donation - something all involved will feel wonderful about.

Income tax receipts
All financial donations made to the Sens Foundation for $25 or more are eligible for an income tax receipt issued by the Sens Foundation in the calendar year they are received. The Sens Foundation can issue tax receipts only to individuals or organizations that make a donation without receiving any product or tangible item in return. Event sponsorships or purchases of raffle tickets, event admission tickets, green fees, live and silent auction items are NOT eligible for tax receipts. Arrangements to have income tax receipts issued as part of your event MUST be approved prior to the event taking place.

Promote your event
Pre-promotion of a special event is very important. Communicating the proper charitable messages and use of our correct logos is essential. All promotional materials need to be approved by the Sens Foundation before use. Early creation and organization of promotional materials will allow the Sens Foundation to help you promote your event on our website and to the media.

Thank all participants and supporters
One of the most important parts of any special event is the volunteers and supporters who lend their time and skill to help. Please be sure to acknowledge everyone who participated in your special event with a thank you letter. They will be thrilled to know how much money was raised for the Sens Foundation and proud to know that they were acknowledged for being part of the event.

Announce your success
Send information and photos about the success of your event to us for publication on our website. Tell us how much was raised, who attended and share some highlights.

Collection of funds
We ask that all funds raised by hosting a community event for the Sens Foundation be forwarded to us within sixty days of the event date.

Additional resources
To make your event planning easier, the Sens Foundation has developed the following resources: